Rental management without the chaos
Manage rent, leases, maintenance, and tenants in one simple place.
Rental Tracker gives independent landlords a calm, bilingual system for collecting rent, organizing documents, managing maintenance, and communicating with tenants.
One unit free. No credit card required. Tenants are always free.
The problem
Stop managing rentals across spreadsheets, texts, emails, and folders.
Everything about a tenancy already exists somewhere. Rental Tracker puts it in one place, where it stays put.
| Before | With Rental Tracker |
|---|---|
| Rent tracked manually | Rent status in one dashboard |
| Maintenance requests lost in texts | Organized maintenance workflow |
| Documents across email and folders | Property and lease documents together |
| Repeated tenant follow-up | Centralized messages and notifications |
| English-only tools | English and Spanish experience |
How it works
Three steps to in-order
Add your property
Create the property, units, rent rules, and lease details.
Invite your tenants
Tenants receive free portal access in English or Spanish.
Manage everything in one place
Track rent, maintenance, documents, messages, and signatures.
What it does
The whole job, not half of it
From the first application to the final move-out, every step lives in the same system.
Monthly charges post automatically; tenants pay by card; late fees apply on their own schedule.
Every payment posts debit-and-credit to a real ledger — owner statements, rent roll, and delinquency reports included.
Tenants report issues; you assign vendors and track every ticket through a status workflow with a full timeline.
Property-scoped conversations that keep landlords, tenants, and vendors on the record.
Upload, store, and share files on any lease or application — everything filed where it belongs.
Place fields on the lease PDF and collect click-to-sign signatures with signer, time, and address recorded.
Invite managers per property — owner, manager, tenant, vendor each see exactly what their role allows.
Rent reminders, overdue alerts, and activity — in-app and by email.
English and Spanish
Clear for landlords. Comfortable for tenants. English and Spanish.
Landlords and tenants can use Rental Tracker in their preferred language, helping reduce confusion around payments, maintenance, documents, and communication.
English
Español
Every person picks their own language. Nobody has to read a lease, a balance, or a repair update in a language they are guessing at.
Pricing
Start free. Grow when you do.
Your first unit costs nothing, and your tenants never pay a cent — however many of them there are.
Why we built it
Made for the landlord with keys on their belt
Most rental software is built for companies with a thousand doors and a back office. Rental Tracker is built for the other landlords — the ones with a handful of units, tenants they know by name, and books they keep themselves.
That is why it does the whole job in one place — rent, leases, repairs, messages, and real double-entry books — and why it ships in English and Spanish, because that is what buildings actually sound like.
Questions
Fair questions, straight answers
Is the first unit really free?
Yes. One rentable unit is free for as long as you want it — there is no trial to expire and no card to enter. A single-family home is one unit, so it stays free.
What happens when I add a second unit?
Your account becomes $5 a month in total — not $5 per unit. You are told the price and asked to confirm before the second unit is created, so a duplex is $5 a month altogether.
What happens when I add a third unit?
Start holds a maximum of two units, so a third needs Grow at $10 a month or $100 a year, which covers unlimited units — a duplex fits on Start, a triplex needs Grow. Nothing you already entered is lost when you upgrade.
Are tenants charged a subscription?
No. Tenants and vendors use Rental Tracker free, always — the portal, maintenance, messages, and documents included.
Are there payment-processing fees?
Subscription prices exclude payment-processing, tenant-screening, and optional third-party service fees. Any applicable fee, and who pays it, is shown before the transaction is authorized.
Can tenants use Rental Tracker in Spanish?
Yes. The entire product ships in English and Spanish, and every person chooses their own — your tenant can read their lease in Spanish while you work in English.
Can I cancel anytime?
Yes. Cancellation takes effect at the end of the period you have already paid for, and then you drop back to the free plan rather than being locked out.
What happens to my data if I downgrade?
Nothing is deleted. Features that belong to Grow stop being available, but the records behind them — documents, messages, maintenance history — stay in your account and come back if you upgrade again.
Are electronic signatures included?
Electronic signatures are part of Grow. Every signature records who signed, when, and from where, attached permanently to the document on the lease.
Is Rental Tracker a property-management company?
No. Rental Tracker is software you use to manage your own rentals. We are not a property manager, broker, or landlord, and we do not give legal, tax, or financial advice.
Start managing your rental in one calm place.
Add your first unit free. Upgrade only when your portfolio or needs grow.